JOB SUMMARY Fawley Bryant Architecture, a full-service architecture firm with offices in Sarasota and Bradenton, Florida, is seeking an Administrative Assistant. We are looking for a master multi-tasker with excellent communication skills and upbeat attitude. The ideal candidate will be able to assist leadership, accounting, and marketing in addition to providing a positive first impression to all visitors. They should be prepared and responsive, willing to meet each challenge directly. The successful candidate will be a key component to the team, allowing opportunities for future growth within Fawley Bryant.

ESSENTIAL JOB FUNCTIONS Responsibilities include but are not limited to:

General Administrative Support

  • Greet and assist visitors
  • Maintain polite and professional communication via phone, e-mail, and mail
  • Screening phone calls and routing callers to the appropriate party
  • Providing real-time scheduling support by booking appointments and preventing conflicts
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
  • Using computes to generate reports, transcribe minutes from meetings, create presentations and conduct research
  • Anticipate the needs of others to ensure their seamless and positive experience
  • Setting up meetings, assisting with food orders, typing of memo notes, setting up lunch and learns
  • Conference Room Management (bookings, cleanliness, technology assistance)
  • Shipping and Receiving (creating shipping labels, disbursement of incoming packages, etc.)
  • Management of office and pantry supplies including maintaining proper inventory levels and ordering when necessary
  • Maintaining cleanliness and organization of all common areas of the office as well as management of office assets (Phones, Printer, etc.)
  • Office related errands (pantry, outsourced printed materials, holiday gifts, employee celebration items, etc.)
  • Marketing support as needed-market research, community event research and sign ups, support of external and internal communications etc.
  • Other duties as assigned.

Accounting Support

  • Filing of project invoices/billing backup
  • Creation of projects within project management/accounting software
  • Credit card reconciliation
  • Capturing the time of external resources in project management/accounting software
  • Input of vendor bills in project management/accounting software
  • Assist with check preparation
  • Preparation and execution of AIA Contracts
  • Other duties as assigned


  • Ability to immediately implement and follow Company Core Values
  • Proficient in Microsoft Office including Outlook, Excel, Word, and PowerPoint
  • Excellent communication skills
  • Ability to multi-task and prioritize workload
  • Willingness to learn and grow


  • Knowledge in Adobe Creative Suite/Graphic Design
  • Knowledge of WordPress
  • Knowledge of AIA Contract Software


  • 3+ years in an office setting and/or customer service-related atmosphere
  • Musta have own vehicle

DETAILS AND BENEFITS This Job is full-time and salary is commensurate with experience. Benefits include health insurance, 401k, PTO, and discretionary performance bonuses. Fawley Bryant Architecture is an Equal Opportunity Employer and participates in E-Verify.

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